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Chairman
The Chairman
is like the conductor of an orchestra. He doesn't play an instrument
but co-ordinates the activities of other professionals, maintaining
control, providing direction and ensuring that the audience has an
enjoyable time.
Checklist
prepared by Charles Cave.
Before
the meeting check the agenda to see if everyone is present. Assign
roles for absentees, for example, asking a guest or new member to
be timer.
Let the
meeting begin....
Sergeant
at Arms calls to Order … hands control to ….
President who gives a welcome …. hands control to Chairman
- Thank
the president then say a few words of welcome mentioning the theme of
the meeting
- Welcome
the guests
- Ask for
apologies
- Review
the agenda. First of all, ask if everyone has an agenda. Then review
each of the meeting roles
- Welcome
the Laughmaster and state the time of one minute
- Thank
Laughmaster and make supportive comments
- Welcome
the Table Topics Master and state the time of the assignment
(usually 8 minutes)
- Thank
Table Topic Master and make supportive comments
- Ask members
to pay the $3 meeting fee into the collection bowls as well as writing
their nomination for favourite Table Topic and passing the paper to
the chairman.
- Welcome
the Toastmaster (who looks after introducing speakers and evaluators)
- Thank
Toastmaster for the assignment and comment on speakers and evaluator
- Call on
the Listener Grammarian and state the time of the assignment
(usually 2 minutes)
- Call on
the Timer to give report
- Call on
General Evaluator to give report, and state the time of the assignment
(usually 3 minutes)
- Ask the
Education VP to do the role assignment which is a review of the program
for the next few weeks.
- Open up
General Business. Ask Secretary if any new correspondence.
- Ask guests
for comments on the meeting
- Close
the meeting by thanking everyone for their participation and encourage
to attend next meeting.
Feel free
to send your comments and suggestions on this page to Charles
Cave. I want these pages to record the combined experience of
members.
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